If you’re the owner or manager of a gym/fitness studio, chances are you’ll want some reliable software to help manage your daily operations. Below, we’ll detail some of the best gym scheduling software out there, including what to look for in a good program, how much they cost, and how to choose the right one for you. 

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9 Best Gym Scheduling Software

As the owner of a gym or fitness studio, you know the challenges of making each day run smoothly. The right gym software systems can take care of your day-to-day tasks, such as payments, memberships, classes, staff, and other administrative tasks. This article will explore software for gyms, along with their features, prices, and some of the best ones money can buy. 

What Is Gym Scheduling Software?

Gym scheduling software is a program that helps gyms and fitness studios manage class schedules, training sessions, appointments, memberships, and even employee operations. Using a gym software system can streamline your daily tasks and improve client relationships, leading to an enhanced membership experience. 

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3 Features Your Gym Scheduling Software Should Have

The best gym management software is the one that gives you all the features you need to support your business. Some common and useful features you should look for include:

Online Booking Options 

Gym membership software with a reliable online platform allows members to conveniently view schedules, as well as book and manage their classes without needing to sit on the phone. An easy-to-view interface will make it simple for users to check available time slots, cancel, and reschedule their workout sessions, all on a convenient website or mobile app. 

Automated Confirmation And Reminder Messages 

Automated confirmation and reminder messages make it easy to get appointments on the books and reduce no-shows. Gym software that allows you to customize your message templates, as well as how they’re sent (via SMS or email), can be a useful tool for enhanced client communication. 

Reporting and analytics 

The best gym management software can generate reports on key metrics like class attendance, membership trends, and revenue, making it simple to track and measure your business’ progress. 

When you sign up with GlossGenius, you get access to an array of features such Reports & Analytics, Client Notifications, and Online Booking features. 

9 Best Gym Scheduling Software

There are several different types of software for gyms available, but not all of them will suit every one of your needs. Below, we outline a variety of different gym scheduling software, the pros and cons of each, as well as how much they cost. 

GlossGenius

GlossGenius isn’t just for beauty businesses—it’s a good option for gym scheduling systems too. With a booking system that allows PT clients to book with you 24/7, view open time slots, and see availability through your website and social media pages, it can help you manage several aspects of your gym business. You can also set your PT availability, prices, and other services, and give clients the option of choosing which gym staff member they want to train with. GlossGenius has calendar sync options with Outlook, iCal, or your Google Calendar.

GlossGenius include tools to manage your clients and staff, making it simple to view client appointment history and information, as well as adjusting staff schedules and payroll. You can also let employees control their own calendar availability to save you extra time.GlossGenius also provides reporting and analytics services so you can view detailed reports about your bookings, revenue, and client history, helping you manage your business with ease. 

A potential drawback is that GlossGenius currently only offers website templates rather than a fully customizable website, though this also means that users can quickly get their sites up and running rather than spending months in web development. As of July 2024, it also has limited features for gym classes. GlossGenius is continually rolling out new features based on client feedback, aimed at helping everyone from solo entrepreneurs to large enterprises utilize the platform, so we encourage you to check the website for updated functionality. 

GlossGenius offers  multiple subscription options so you can pick the one that’s right for your gym or fitness studio’s business needs. GlossGenius subscriptions start at $24/month, with a flat 2.6% payment processing rate on all payments.

Mindbody

Mindbody is another scheduling software you can use for gym, fitness, and yoga studios. Mindbody handles appointment scheduling, offers AI customer support, a branded mobile app, payment processing, and other marketing tools for your fitness business. 

However, some find the interface to be less than user-friendly, with limited customization options to showcase your style on your website. Mindbody has custom pricing plans which are not public on their website. Because of this, Mindbody does lean more on the enterprise side and is best suited for large gym and fitness businesses.

Mangomint

Mangomint provides online scheduling, appointment tracking, team management, and automated notifications for new bookings, cancellations, and upcoming appointments. Client management tools track clients’ appointment histories, preferred services, and communications, plus personalized details like client birthdays, allergies, and social media handles.

Mangomint is aimed at growing teams, so at $245/month for its standard plan, pricing can be prohibitive for smaller businesses. Also, some Mangomint users report freezing, a lack of integrations, and other problems. Others mention that in addition to the higher costs of Mangomint overall, the add-ons can make the price tag increase even more. For instance, if you want integrated forms, it’s another $50 per month, and two-way texting adds $75 per month.

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Vagaro

Vagaro is another type of scheduling software that gives gym and fitness studio owners a whole host of tools such as online booking, client notifications, customer tracking, payment processing, as well as a marketplace to advertise your business. 

Some users report poor customer service, and with their add-on model, extra features and add-ons (like custom templates for your booking page) can get pricey. Some have also said they had difficulty navigating the Vagaro interface.

Vagaro's pricing starts at $30/month for individual business owners with no employees. If you have multiple team members or want to grow your business, Vagaro charges an additional $10 per user per month.

WodGuru

WodGuru is a useful scheduling tool for gyms, dance studios, fitness centers, and other sports activities. Like many scheduling apps, WodGuru offers features like online booking, client management tools, payment processing, and automatic emails (for things like reminders and marketing). An easy-to-use mobile app makes it handy for both you and your clients to manage your time on the go, while also giving you access to metrics like sales and class attendance so you can view your business’ progress. 

Some disadvantages, however, are that some users find the configuration a bit confusing, and the app may not be suitable for much larger gym businesses. 

Pricing starts at $1 a month per member, with a maximum price of $119. This cost includes unlimited usage, email and SMS automation, staff and member management, and a free testing period. 

Club Automation

Club Automation is a handy app geared toward club owners—whether for tennis, wellness, or general fitness. This software offers features like online portals for members (along with a mobile app), member management, marketing support, as well as payment processing. 

Some of the disadvantages, according to some owners, are that the Club Automation software is glitchy, tacks on multiple small fees that add up quickly, and signing up locks you into a 5-year contract (regardless of how business goes). Other users also report poor experiences with customer support, and in some cases, deceptive practices. 

Club Automation does not publicly post their pricing.

TeamUp

TeamUp is a useful app for scheduling, calendar management, and reminders, and offers color customization to differentiate between services and events. TeamUp offers both website and mobile access, along with easy management for different time zones. 

Some TeamUp disadvantages reportedly include difficult integration with other third-party apps, and a tricky setup that can be overwhelming for some users. 

TeamUp offers a range of pricing plans, from a free plan with limited features, to a $105/month Enterprise plan that lets you keep up to 150 sub-calendars, use up to 50 custom fields, and also includes call back support. 

Zen Planner

Zen Planner gym membership software offers several key features for your business: class scheduling, member management and check-ins, marketing tools, reporting and analytics, as well as payment processing. With Zen Planner, you can both smoothly run and promote your business, all while delivering high quality service to your loyal clientele. Take advantage of their automated campaign messages or AI-driven content creation to unleash the full potential of your gym/studio. 

Unfortunately, some users report that Zen Planner’s features can get overwhelming, with a difficult to navigate interface, complicated troubleshooting, and no options to leave feedback or notes for fitness clients. 

Zen Planner has tiered pricing, with their Studio Plan (basic) starting at $99/month, up to their Ultimate Plan (premium), with pricing starting at $348/month. 

Exercise.com

Exercise.com is gym management software built specifically for managing all things fitness. Offering a range of features like online booking, member and employee management, automated SMS and email messages, waiver e-sign options, custom branded apps, and analytics reports, this all-in-one tool can give you everything you need to keep your business on track. Their features also include fitness tracking for clients, live streaming capabilities, and payment processing. 

However, some users report difficulty navigating the interface and accessing features, while others complain they get overwhelmed with the amount of options available. Additionally, some users report that the software displays differently between Apple and Android phones. While the website doesn’t outright post their pricing (there’s an option to request a quote), other sites report the price ranges between $100 and $239, depending on the plan and features. 

Costs Of Gym Scheduling Software

The cost of gym scheduling software varies depending on the size of your studio, the number of members, and which features you’ll need to manage your operations. While gym software that has all the bells and whistles might be tempting, it’s important to consider the cost of the program you choose. Some scheduling software may offer limited features for $0, with an option to pay for more add-ons. However, inexpensive software may also lack the core functionalities you need for your business.

On average, gym scheduling software typically ranges anywhere from $20/month to $150/month. Though, if you have a larger studio with multiple locations and employees, or require a ton of features, you may find yourself paying several more hundreds of dollars per month on top of that. 

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3 Tips To Choose The Right Gym Scheduling Software For Your Fitness Studio

If you’re still not sure which gym scheduling software is right for you, we’ve got some tips below to help you make your decision. 

Consider Your Business Needs and Budget

Think about the size of your business and budget. If you’re a bustling studio with a ton of members and classes, investing in an app that can handle it all might be worth the cost. If you’re a small fitness studio or gym just starting out, you might want to stick with the most basic features to streamline operations instead of overpaying for software you won’t use completely. 

Focus On User-Friendly Interfaces

An interface that is easy to read and navigate can eliminate some frustration for both your staff and clients, enabling both to use the software comfortably. While an integrated website is great, don’t overlook the importance of a dedicated mobile app so people can interact with your business wherever they are and whenever they feel like it. 

Look For Free Trials 

Take advantage of free trials and customer support options to explore the different features and functionalities of the software. While some functions sound appealing on paper, you may find that certain features don’t work the way you need, or that you’re unable to customize the interface to your liking. 

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Take Your Gym Management To The Next Level With GlossGenius

The right gym management software can make or break your business. If clients find your program confusing or frequently encounter glitches, it may deter them from seeking out your services. Choosing the best gym scheduling software means doing your research and seeing how each program feature can benefit your gym business. 

GlossGenius makes a great partner for small gyms and fitness studios because it was built to be easy to use, with all the features you need from Client Management, Forms & Waivers, Payments, Point Of Sale, and Marketing tools. GlossGenius also offers transparent pricing on subscriptions and payment processing, so you’ll always know what you’re paying.

Try GlossGenius free for 14 days to see if our software is the right fit for your business. 

NOTE: All prices and feature comparisons are as of July 9, 2024. GlossGenius has no affiliation, sponsorship, or endorsement with the companies referenced in this article or their affiliates. All trademarks, logos, and brand names are used for identification purposes only and remain the property of their respective owners.