9 Best Apps for Personal Trainers

Key Takeaways

• Switching to a reliable software app for your business can help you eliminate paper calendars and endless email chains that result in confusion or miscommunication, streamlining your business and increasing client satisfaction. 
• GlossGenius can make daily operations and client management for personal trainers a breeze with its simple interface and ease of use, saving business owners time and money. 
• GlossGenius offers an array of features to support your fitness business, starting at $24/month with industry low, flat payment processing fees of 2.6%. 
• This article will explore what apps for personal trainers are and how they can grow your business, as well as the key features to look for, and a breakdown of different apps you can try for yourself. 

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9 Best Apps For Personal Trainers

Whether you’re an experienced personal trainer or just starting out, a great fitness coach app can help transform the way you do business. When searching for the best personal training apps, look for features that are easy to navigate and designed to make your life easier. Here, we highlight all the pros and cons of the best personal trainer apps on the market. 

1. GlossGenius

GlossGenius isn’t just for salons and spas, it also functions as an all-in-one platform for a variety of other self-care businesses—like fitness training. With GlossGenius, you can handle bookings, client and staff management, notifications, and marketing for your personal training business. GlossGenius’ subscription plans start at $24/month for all the features you need to hit the ground running, plus higher tiers for more advanced features and larger teams. 

Pros

GlossGenius is designed to support your fitness business with three different plans to choose from: Standard (starting at $24/mo), Gold (starting at $48/mo), and Platinum (starting at $148/mo). GlossGenius’ Gold and Platinum plans offer advanced features like waitlists, forms and waivers, rebooking reminders, and an AI Growth Analyst to help you 

GlossGenius’ basic features include: 

• Online booking and calendar management for seamless scheduling and reducing time spent on admin.
• Point-of-Sale (POS) and payment processing for fast client checkout at an industry low, flat processing rate of 2.6%.
• Appointment deposits to reduce no-shows and preserve your profit.
• Inventory management with low-stock notifications to ensure you never run out of the supplies you need.
• Customizable websites to create a branded booking site in minutes.
• Client notes to track customer preferences, service history, and past purchases.
• A 14-day free trial that allows users to access many of their features like payment processing and waitlists.

GlossGenius also offers an add-on Payroll service feature with flexible options to get your team paid (like custom commissions)—making tax season a breeze. 

Cons

Some drawbacks of the GlossGenius software include:

• GlossGenius does not currently offer targeted fitness features like health tracking or workout goals (but stay tuned, we’re always rolling out new features).

2. Mindbody

Mindbody is another comprehensive program that supports the fitness, beauty, and wellness sectors. The software comes with a variety of plans, from Starter to Ultimate Plus, and prices start at $99/month per location. 

Pros

Like GlossGenius, Mindbody is a flexible software choice for your personal training business. Depending on the Mindbody plan you choose, you can have access to features like: 

• Session scheduling for clients to sign up for individual classes.
• Progress tracking for clients to monitor their workout progress and see the effectiveness of their exercise plan. 
• A marketplace for Mindbody users to list their business and access an expansive network of potential clients.
• Branded class schedules and appointment booking options to embed directly on your website.
• POS and online payments with no monthly fees and fraud detection tools.
• Unlimited users to help grow your team without extra fees.
• Mindbody also offers demos for those looking to try out the software before committing.

Cons

Some disadvantages of the Mindbody software include: 

• Some users report that the Mindbody interface feels outdated, with finicky mobile access. 
• Critical features like text/email marketing and advanced reporting and analytics require higher priced plans. 
• Mindbody can be expensive for independent business owners or smaller teams.
• Mindbody has higher payment processing rates, starting at 2.99% + $ 0.30 per transaction. 

3. ABC Trainerize

Workout app ABC Trainerize offers a free subscription plan that allows management of one personal training client, with prices starting at $9 for up to two clients.

Pros

Fitness business owners looking for a training and management app may opt for ABC Trainerize for the following features: 

• Training templates and fitness libraries filled with pre-built workouts so you can customize your own targeted exercise plans. 
• Options for habit and nutrition coaching. 
• On demand video workout library for clients plus custom exercise videos.
• Client notification features like in-app messaging, notifications, and automated communications to improve the customer experience.
• Client meal and macro tracking to help keep trainees on track.
• Achievement badges clients can share on social media to help motivate and inspire. 
• ABC Trainerize also offers a 30-day free trial for those looking to try out the software. 

Cons

If you’re considering ABC Trainerize, there are some disadvantages to the software: 

• Some users report buggy features like a faulty chat function, glitchy nutrition tracking, slow loading videos, and constant troubleshooting with clients. 
• Requires users to pay more to add more clients, which can scale the price exponentially depending on how well your business is doing. 
• The Free Plan offers limited critical features like calendar syncing, appointments, classes, payment processing, and consultation forms. 
• Has higher payment processing rate at 2.9% + $0.30 per transaction.

4. TrueCoach

With annual billing, a subscription to this fitness coach app starts at $26.34/month for management of five clients. 

Pros

TrueCoach has many features to support your personal training business, such as: 

• Custom workout programs (such as strength training or HIIT regimens) and templates you can copy for multiple clients. 
• Client progress tracking and access to exercise history for simplified management and regimen adjustment. 
• A specialized coaching dashboard and resources, with a video exercise library full of demos and instructional videos. 
• Nutrition and habit coaching, plus real-time messaging with support for gifts, photos, and videos.
• Integration with MyFitnessPal to make it easier for clients to monitor their progress.
• Offers a 14-day free trial to the software. 

Cons

Some drawbacks of TrueCoach include: 

• Some TrueCoach app users encounter issues when dealing with clients across time zones.
• Requires a higher priced plan for integration with other wearables such as Apple or Garmin devices.
• The price more than doubles when you start adding more clients. 
• Charges a high, flat fee of 5% per payment transaction

5. My PT Hub

My PT Hub is an affordable software option that costs $22.50/month with annual billing, and includes a variety of basic features. 

Pros

My PT Hub software includes: 

• Up to 50 workouts and 50 nutrition plans for up to three clients. 
• Payment processing for simplified checkout. 
• Instant chat for trainer/client communication, plus habit coaching features with metrics and progress photos. 
• One-to-one bookings for accessible private coaching. 
• A 30-day free trial so you can test out their features.

Cons

Anyone considering My PT Hub should also be aware of the following: 

• Pricing increases to $59/mo (minus promotions) for their Unlimited Plan which includes unlimited clients, workouts, and nutrition plans. 
• Getting a custom branded app costs an additional one-time fee of $95. 
• Unlimited Plan required for necessary basic features like scheduled and automated messaging, as well as having the option to add AI features or additional trainers.

6. Acuity Scheduling

Acuity Scheduling has plans starting at $16/month (if you pay annually), and can work for personal trainers who run small to medium-sized fitness businesses. 

Pros

Acuity Scheduling provides a number of helpful features for your fitness business, such as: 

• Unlimited services and appointments, with client self-scheduling to streamline the process and keep your calendar full. 
• Payment processing through Stripe, Square, or PayPal for ultimate flexibility. 
• Automatic time zone conversion for remote clients. 
• Confirmation, follow-up, and reminder emails to cut down on no-shows. 
• Social media integration for seamless business promotion and custom colors for a branded experience.
• Offers a 7-day free trial to test out their features. 

Cons

Some disadvantages of using Acuity include: 

• Because Acuity is a general scheduling program, there aren’t any targeted fitness features like health or progress tracking. 
• Selling memberships, packages, subscriptions, or gift certificates are only available with higher priced tiers.
• Starter Plan does not include text messages. 
• Highest tier plan required for HIPAA compliance. 

7. Virtuagym

Virtuagym is a UK-based fitness app for personal trainers. The company doesn’t publicly list their pricing on their website, but you can fill out a form to get a personalized quote to fit your needs. 

Pros

Virtuagym is a dedicated app for personal trainers. Here are some of its advantages: 

• 24/7 appointment scheduling for clients, allowing them to book fitness classes whenever they want. 
• Secure payment processing for streamlined checkout. 
• Staff management to make it easy to manage and assign tasks to employees. 
• Draft training schedules and for your clients and track their progress to help design plans tailored to their needs
• Custom meal plans for enhanced nutrition coaching.
• An online community for your clients to interact with each other, plus an option to include challenges and leaderboards to help motivate your clients and inspire healthy competition. 

Cons

As with any software, Virtuagym has its own flaws: 

• Does not publicly list its subscription pricing or payment processing fees, making it difficult to determine its value without contacting customer support.
• Some users report glitchy functionality, a steep learning curve, and issues with client login. 

8. Vagaro

Along with salon and spa management, Vagaro also functions as a personal training app for clients, offering a suite of tools to help manage your fitness business. Vagaro's pricing starts at $23.99/mo for individual business owners with no employees. 

Pros

Vagaro may suit your business if you’re looking for: 

• Online booking for easy scheduling, including booking integrations through your business page, social media, review sites (like Yelp), or map apps (such as Apple Maps).
• Accepts HSA and FSA payments to help reduce costs for clients.
• Mobile point-of-sale processing so you can train clients anywhere, plus no-show protection and cancellation fees to help protect your income.
• A free marketplace for promoting your business and attracting new clients.
• Features to log workouts and manage sessions, plus client progress tracking for a more tailored experience. 

Cons

Vagaro has some disadvantages for fitness trainers as well, including: 

• An additional $10 per month per additional team member, which means spending more to grow. 
• Basic features like text marketing costs an additional $20/mo, and a branded app will increase costs to $100/mo. 
• Payment processing rates can get confusing—smaller businesses with less than $4,000 in processing volume pay 2.6% + $0.10 per transaction, while larger businesses pay 2.2% + $0.19 per transaction, plus a monthly $10 fee (and an additional $0.06 per Tap-to-Pay). 

9. FitSW

FitSW is software specifically geared toward fitness professionals, with targeted features that make it easy to manage your business. 

Pros

FitSW may benefit your business if you’re looking for: 

• A dedicated fitness software with several bespoke features to support your personal training venture, like recurring workouts, nutrition plans, and task templates. 
• Workout programs you can schedule ahead of time and send out to clients to free up more of your everyday life. 
• Push notifications to keep your clients informed so they never miss an update—or an appointment. 
• AI tools to analyze clients’ exercise form and help provide valuable insights into their abilities or deficiencies. 
• Demo videos to show proper form and technique (which you can replace with your own custom videos). 
• Software to set custom session rates, track inbound payments, and create packages for your clients. 

Cons

FitSW has a few disadvantages, such as: 

• Some users report difficulty navigating the interface and glitchy interactions, such as issues with lagging, and disappearing videos. Other reviews also mention a lack of customization options and analytics

• Payment processing rates are slightly high, at 2.9% + $0.30 per transaction

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What Features Should an App for Personal Trainers Have?

Apps for personal trainers and fitness coaches provide a platform for these professionals to make managing business easier. With the right software, you can automate day-to-day administrative duties, manage client interactions, set schedules, and even foster a positive community within your clientele. The best online personal training software should give you the power to control how users interact with your business, allowing you to customize and improve their experiences. 

Below are some basic features you’ll want included in your personal training app.

Appointment scheduling

Appointment scheduling lets you manage your training classes with ease. Giving clients the ability to see class schedules (like for group workouts) and book their own sessions means less time spent on the phone or answering questions about availability. 

Workout assignments

A personal trainer app for clients that lets you schedule and assign workouts can save you time and a whole lot of emails. This feature allows you to compile personalized workout plans for your clients and schedule them to send out at a time of your choosing.

A secure client database

Take time to review the app software’s privacy policy and ensure they take their data protections seriously. Some personal training apps store sensitive data like credit card numbers or personal details like gender, weight, and other health information, and it’s important you never choose a program that could put your clients at risk of exposure. 

SMS And email reminders

Automated reminders can take another tedious task off your plate by doing the grunt work for you. The most useful software lets you customize and schedule your appointment reminders so that clients have no excuse to no-show. 

Fitness tracking and goals

Sure, plenty of trainees will come equipped with their own fitness tracking gadgets like Apple Watches and Fitbits, but it’s helpful to have a fitness app that can keep all the details of a client’s workout and progress in one place. Set fitness goals for your clients and track their journey all within a central hub, making it easy for you both to view and make adjustments as necessary. 

Level Up Your Personal Training Business with GlossGenius

The best online personal training software should cater to your professional needs and facilitate a seamless experience for your clients. While there are plenty of different apps for personal trainers to choose from, GlossGenius can help you grow and manage your business, letting you provide clients with top quality service while keeping your daily operations organized and on track. 

GlossGenius offers an all-in-one solution for your personal training app needs, such as Client Notifications, Scheduling & Calendar, and Point of Sale features. 

Sign up with GlossGenius today to see how we can best support your personal training business.